Municipal Civil Registrar Office

The Local Civil Registry Office is basically committed to the delivery of the information and services relative to Civil Registration which is define as a continuous, permanent, compulsory recording of vital events occurring in the life of an individual such as birth, marriage, and death, as well as all court decrees, and legal instruments affecting his/her civil status in appropriate registers as mandated by Act No. 3753, the Civil Registry Law.

Services Provided

Registration of Live Birth

Rule No. 18 Live birth is the complete expulsion or extraction of a product of conception from its mother, irrespective of the duration of pregnancy, which after such separation, breathes or shows any other evidence of life, such as beating of the heart, pulsation of the umbilical cord, or definite movement of voluntary muscles, whether or not the umbilical cord has been cut off or the placenta is still attached; each product of such birth is considered alive.
    • Reglementary Period and Place of Registration
Rule No.19 The birth of a child shall be registered within thirty (30) days from the time of birth in the Office of the Civil Registrar. Registration maybe timely or delayed.
    • Procedures for Registration of Live Birth
      1. Go to the Office of the Municipal Civil Registrar located at the Ground Floor Building of the Municipal Hall and look for the Clerk or the Registration Officer. They will be the one to prepare for you the certificate of live birth for your newborn child. It is advised that every newborn child be registered within one (1) month after his birth otherwise, additional requirements will be provided for the delayed registration of said birth. It is advised farther that either the mother or the father of the child will be the one to personally file and give the necessary information.
Please be ready to supply the following information:
        • the complete name of the newborn child
        • birth date and birth place
        • sex, type of birth, birth order and weight at birth
        • mother's maiden name, citizenship, religion, occupation and residence
        • mother's age at the time of this birth
        • total number of children born alive, still living, and dead
        • father's name, citizenship, religion, occupation and residence
        • father's age at the time of this birth
        • date and place of marriage of parents
        • complete name and signature of attendant at birth/nurse/midwife
      1. Review every data supplied on the prepared certificate of live birth, giving primary importance on the spelling of the child's name, his sex, and his birth date.
      2. Sign the informant's portion of the certificate.
      3. Return the certificate to the Clerk, Registration Officer or the Civil Registrar for the necessary signatures and for filing.
      4. Secure the Original copy of the Certificate.
      5. Fees
No fees are being collected for registration of live birth
  • Delayed Registration of BirthRule No. 25 Delayed registration of birth shall be posted for ten (10) consecutive days. After the completion of the posting period and the supporting documents submitted has been reviewed, then the Civil Registrar shall accept and sign the documents for registration.
    1. Requirements for persons less than eighteen (18) years old
      • Four (4) copies of the Certificate of Live Birth duly accomplished and signed by the proper parties;
      • Accomplished affidavit for Delayed Registration at the back of the Certificate of Live Birth by the father, mother or guardian, declaring therein, among other things are the following:
        • Name of child
        • Date and place of birth
        • Name of the father if the child is illegitimate and has been acknowledged by him
        • If legitimate, the date and place of marriage of parents
        • Reason for not registering the birth within thirty (30) days
      • Any two of the following documentary evidences which may show the name of the child, date and place of birth, and name of mother:
        • Baptismal certificate
        • School records ( Form 137, Transcript of Record)
        • Voter's Affidavit from COMELEC
        • Insurance policy
        • Medical records
        • Others, such as barangay captain's certification, Under Five Clinic
      • Affidavit of two disinterested persons who might have witnessed or known the birth of the child.
    2. Requirements for persons eighteen (18) years old or above:
      • All the requirements for a child who is less than eighteen (18) years old;
      • Certificate of Marriage, if married.
      • OCRG Form 1 ( Census Negative/ Intact Result)
    3. Fees: P 100.00
  • Procedures for securing a copy of Birth Certificate
    • Go to the Office of the Municipal Civil Registrar and look for the Clerk or Registration Officer. Please be ready to supply the following information:
      • Your complete registered name
      • Birth date
      • Name of parents
      • Where you were born
    • If your birth is indeed registered in this municipality, the Clerk or Registration Officer will prepare for you a certified copy of your Birth Certificate.
    • Proceed to the Office of the Municipal Treasurer and pay P30.00 for a copy of said certification.
    • Present your official receipt to the Municipal Civil Registrar.
    • Secure the certified copy of your birth certificate.
    • Fees for Certified Copies of live birth Documents in the Register
      • For each page P 30.00
      • Additional Copies P 10.00
  • Out- of-Town Reporting of Birth
  • Rule No. 20 This occurs when the Certificate of Live Birth is presented to the civil registrar of a city or a municipality which is not the place of birth, not for registration but to be forwarded to the civil registrar of the city or municipality where the birth occurred. The duty of accepting Certificate of Live Birth for out-of-town reporting may also be performed by the Civil Registrar-General or by his authorized representatives who are the Regional Administrators of the National Statistics Officer of the National Statistic Office.

Registration of Foundling/Abandoned Children

  • Reglementary Period and Place of Registration
  • Registration of the foundling in the Office of the Civil Registrar of the City/Municipality where the child was found shall be made by the finder/charitable institution within thirty (30) days from the date of finding/commitment of the child.

    Any report made after the 30-day period shall be considered late, and the concerned party shall require to state in a sworn statement the circumstances that caused the late reporting to the civil registrar.

  • Person responsible for the Report of the Event
  • The finder shall report the case to the barangay captain of the place where the founding was found, or the police headquarter, whichever is nearer or convenient to the finder. When the report is duly noted, the finder shall commit the child to the care of the Department of Social Welfare and Development or to duly licensed orphanage or charitable or similar institution.

    If the finder awarded the custody of the foundling, he shall name the child and shall report the same to the civil registrar of the city/ municipality where the child was found. Otherwise, the giving of name of the child and its registrations foundling shall be responsibility of the institution where the child was committed.

  • Requirements for the Registration of the foundling
    • Certificate of Foundling accomplished correctly and completely
    • Affidavit of the finder stating the facts and circumstances surrounding the findings of the child, and the fact the fondling has been reported to the barangay captain or to police authority,
    • Certification of the barangay captain or police authority the report made by the finder, stating among other things that no one has claimed the child or no one has reported a missing child whose may be the same as the foundling as of the date of the certification.

Registration of Application for Marriage License (Article 25, Family Code)

    • Reglementary period and place of registration
Where the marriage license is required, each of the contracting parties shall file separately a sworn application for such license with the proper civil registrar
    • Full name of the contracting party;
    • Place of birth
    • Age and date of birth
    • Civil Status
    • If previously married, how, when and where the previous marriage was dissolved or annulled
    • Present residence and citizenship
    • Degree of relationship of the contracting parties
    • Full name, residence and citizenship of the father
    • Full name, residence and citizenship of the mother
    • Full name, residence and citizenship of the guardian or person having charge, in case the contracting party has neither father nor mother and is under the age of twenty-one years.
  • Requirements
    • One or both of the contracting parties are residents of the city/municipality.
    • Applicants accomplished Application of Marriage License.
    • Original or certified true copies of Birth certificate.
    • Proof of termination of previous marriage, if any.
    • Applicant 18-21 years of age-consent in writing by the father/mother/surviving parent/guardian, in the order mentioned, who must appear in person to the City Civil Registrar.
    • Applicant between the ages 21-25 years old advice upon the intended marriage must be given by the father, mother or guardian of applicant.
    • Certification of the contracting parties have undergone marriage counseling
    • Notice of the application for marriage license should be posted for 10 consecutive days in a bulletin board.
    • OCRG Form 1 ( Census Negative/ Intact Result) of both parties
  • Additional requirements for FOREIGNERS:
    • Legal Capacity to Contract Marriage from respective Embassy in the Philippines
    • If Divorced - Divorce paper
  • Marriages Fees
    • Marriage License Fee P 2.00
    • Marriage Solemnization Fee P 100.00
    • Marriage Counseling Fee P 50.00
    • Family Planning Fee P 20.00
    • Sponsor's Fee P 20.00/person
NOTE: *The license shall be valid in any part of the Philippines for a period of one hundred twenty (120) days from the date of issue, and shall be deemed automatically cancelled at the expiration of said period if the contracting parties have not made use of it. The expiry date shall be stamped in bold characters on the face of every license issued.

Registration of Marriage

Marriage is a special contract of permanent union between a man and a woman entered into in accordance with law for the establishment of conjugal and family life. It is the foundation of the family and inviolable social institutions whose nature, consequences, and incidents is governed by law and subject to stipulation, excerpt that marriage settlements may fix the property relationship during the marriage within the limits provided by this Code.

  • Reglementary Period and Place of Registration
  • In ordinary marriage, the time for submission of the certificate of Marriage is within fifteen (15) days following the solemnization of marriage while in marriage exempt from license requirement, the prescribed period (30) days, at the place where the marriage was solemnized.

  • Delayed Registration of Marriage
  • For ordinary marriages, the time for submission of the Certificate of Marriage is 15 days following the solemnization of marriage. For marriages exempt from the license requirement, the prescribed period is 30 days.

    Requirements

    • Four (4) copies of Certificate of Marriage that must have been accomplished correctly and completely;
    • Affidavit of delayed registration which shall be executed by the solemnizing officer or the person reporting or presenting the Certificate of Marriage, stating therein the exact place and date of marriage, the facts and circumstances surrounding the marriage and the reason or cause of the delay, and;
    • A certified copy of the application for marriage license bearing the date when the marriage license was issued, whenever applicable
    • Fees Php 100.00
  • Procedures for securing a copy of Marriage Certificate
    1. Go to the Office of the Municipal Civil Registrar and look for the Clerk or Registration Officer.
    2. Please be ready to supply the following information:

      • Your complete name and that of your spouse
      • Date and place of your marriage
    3. If your marriage is indeed registered in this municipality, the Clerk or Registration Officer will prepare for you a certified copy of your Marriage Certificate.
    4. Proceed to the Office of the Municipal Treasurer and pay P30.00 for a copy of said certification.
    5. Present your official receipt to the Municipal Civil Registrar.
    6. Secure the certified copy of your marriage certificate.
    7. Fees for Certified Copies of Marriage Documents in the Register
      • For each page P 30.00
      • Additional Copies P 10.00

Registration of Death

Death is a permanent disappearance of all evidence of life at any time after live birth has taken place.
    • Mass Death
It occurs when several persons die due to natural calamities, accidents, epidemics etc. Where the deceased cannot be identified, the health officer, upon submission of an affidavit by two disinterested persons, in the exercise of his/her wise discretion, may issue the annotation Body Not Identified¬Ě. The affidavit referred to in the aforementioned statement shall contain the following information:
      • Sex of the deceased
      • Estimated age
      • Distinguishing features
      • Condition of the body when found
      • Date when the body was found
      • Place where the body was found and
      • Circumstances surrounding the death
    • Fetal Death
Fetal death is the death prior to the complete expulsion of a product of conception, irrespective of the period of pregnancy. The registration of fetal death shall follow the procedure in the registration of death.
    • Reglementary Period and Place of Registration
Registration shall be made in the Office of the Civil Registrar of the City/municipality where it occurred within thirty (30) days from the time of death. Registration made outside this period is considered late. The Certificate of Death shall be issued by the Health Officer and direct the registration to the Office of the Civil Registrar of the place where the event occurs. He shall certify as to the cause of death. Death should be reported within 48 hours to said Health office by the nearest relative or person if the deceased died without medical attendance. Same as birth, registration may be timely or delayed
    • Delayed registration of Death
No delayed report of death shall be accepted for registration unless the following procedures and requirements are observed and complied with by the concerned parties:
    • Four (4) copies of the Certificate of Death which must be accomplished correctly and completely;
    • Affidavit for delayed registration which shall be executed by the hospital/clinic administrator if the person died in the hospital, or if the person died elsewhere, by the attendant at death. In default of the hospital/clinic administrator or attendant at death, the affidavit shall be executed by any of the nearest relative of the deceased, or by any person having legal charge of the deceased when he was still alive;
    • The affidavit shall state among other things, the name of the deceased, the facts of his death, the date and place of burial or cremation, and the circumstances why the death was not reported for registration within thirty (30) days after death;
    • Authenticated copy of the certificate of burial, cremation or of other means of corpse disposal; and
    • Approval for registration by the health officer in the box provided in the Certificate of Death
  • Fees Php50.00
    • Permit Fee for Cadaver Disposition and other
      • Registration P 20.00
      • Burial Permit P 20.00
      • For exhumation of cadaver P 150.00
      • For Removal of Cadaver P 100.00
      • Transfer of Cadaver to other Municipality P 100.00
    • Rental Fees for Public Cemetery Lot or Grave per annum
      • Cemetery Lot 14 sq. m. (2x7) P 50.00 for 5 years
      • Construction of Niche 24 sq. m. per year (3x8) P 55.00 for 5 years
      • Renewal of Cemetery Lot P 50.00
      • Renewal of Niche P 100.00
      • Annual Renewal of Apartment Type P 100.00
      • For every sq. in excess of 25 sq. meter P 50.00
    • Fees for Certified Copies of Death Documents in the Register
      • For each page P 30.00
      • Additional Copies P 10.00

Registration of Court Decree/Order

  • Adoption/Rescission of Adoption
  • Annulment of Marriage/Declaration of Absolute Nullity of Marriage/Legal Separation/Court Order Setting Aside the Decree of Legal Separation
  • Civil Interdiction
  • Declaration of Presumptive Death of the Absent Spouse/judicial Declaration of Absence
  • Compulsory Recognition of Illegitimate Child/Voluntary Recognition of Minor Illegitimate Child
  • Appointment of Guardian/Termination of Guardianship
  • Judicial Determination of Filiation
  • Judicial Determination of the Fact of Reappearance of Absent Spouse, if Disputed
  • Naturalization Certificate/Cancellation of Naturalization Certificate
  • Separation of Property/Revival of Former Property Regime
  • Emancipation of Orphaned Minor

 

  • Reglementary Period and Place of Registration
  • In case of a court decree/order concerning the status of a person, it shall be the duty of the Clerk of Court to advice the successful petitioner to have the decree/order registered in the Civil Registrar's office where the court is functioning, within ten (10) days after the decree/order has become final.

    If it is another person who shall register the decree other than the Clerk of Court, the Civil Registrar shall verify if the copy of the decision is authentic. Otherwise he shall refuse the registration thereof. It is likewise the duty of the clerk of court which issued the decree to ascertain whether the same has been registered, and if not, to have the said decree recorded.

  • Adoption
  • The decree of Adoption shall be recorded in the civil register within thirty (30) days after the date of issue of the final judgment of the court. If not made within the prescribed period, registration of the same shall be considered late, in which case, the registrant who may be the adopter, natural parents, adopted child, clerk of court or any interested party shall execute an affidavit showing the circumstances and reasons why the adoption was not reported for registration within the prescribed period.

    • The registrant shall submit four (4) certified true copies of the court decree of adoption
  • Presumptive Death:
  • Presumptive death as defined by law is not registrable. However, a judicial order or decree declaring a person presumptively dead shall be registered. For the purpose of contracting a subsequent marriage, annotation shall be recorded in the marriage register as well as in the marriage certificate.

  • Fees
    • Adoption P 200.00
    • Annulment of Marriage P 300.00
    • Legal Separation P 200.00
    • Naturalization P 1,000.00
    • Emancipation of Minor P 50.00

Registration of Legal Instruments

  • Affidavit of Reappearance
  • Acknowledgment
  • Acquisition of Citizenship
  • Authorization and ratification of artificial insemination
  • Certificate of legal capacity to contract marriage
  • Legitimation
  • Option to elect Philippine citizenship
  • Partition and distribution of properties of spouses and delivery of the children's presumptive legitimate
  • Marriage settlements and any modification thereof
  • Repatriation document with oath of allegiance
  • Voluntary emancipation of minor
  • Waiver of rights/interests of absolute community of property
  • OTHER REGISTRABLE LEGAL INSTRUMENTS

 

  • Place of Registration
    1. As a general rule, all legal instruments shall be registered in the civil registry of the place where they were executed except the following:
      1. Affidavit of Reappearance - where the parties to the subsequent marriage are residing, a sworn statement of the fact and circumstances of reappearance shall be recorded at the LCR office of the residence of the parties to the subsequent marriage at the instance of interested person, with due notice to the spouses of the subsequent marriage and without prejudice to the fact of reappearance being judicially determined in case such fact is disputed.
      2. Marriage Settlement - where the marriage was recorded; and
      3. Admission of Paternity, Acknowledgment, Legitimation, Voluntary Emancipation of Minor, and Parental Authorization or Ratification of Artificial Insemination - where the birth of the child was recorded.
    2. All legal instruments executed abroad shall be registered in the civil registry office of Manila.
    3. It shall be the duty of the person concerned to submit four (4) copies of the legal instrument to the LCR Office.

  • Affidavit of Acknowledgment/Affidavit of Admission of Paternity
  • It shall be the duty of the parents or parent who executed the instrument of acknowledgement to send the original copy to the LCR Office where the birth of the acknowledged child was registered not later not twenty (20) days after the execution of the instrument, for registration in the Register of Legal Instruments and proper annotation in the Register of Births.

  • Legitimation by subsequent marriage of parents
  • Legitimation is a remedy by means of which those who in fact were not born in wedlock and should therefore, be considered illegitimate, are, by fiction, considered legitimate, it being supposed that they were born when their parents were already validly married.

    • Only children conceived and born outside of wedlock of parents, who at the time of the conception of the former, were not disqualified by any impediment to marry each other, may be legitimated.
    • The requirements for registration of legitimation of illegitimate children are:
      • Authenticated Certificate of Marriage of parents
      • Certificate of Live Birth of the child
      • Acknowledgement (not required for illegitimate children born on or after 3 August 1988)
      • Affidavit of Legitimation executed by both parents
    • For a child to be considered legitimated by subsequent marriage, it is necessary that:
      • The parents could have legally contracted marriage at the time the child was conceived
      • That the child has been acknowledged by the parents before or after the celebration of their marriage; and
      • The acknowledgement has been made with the consent of the child, if of age, or with the approval of the court, if a minor, unless it has been made in the certificate before a court of record, or in any authentic writing.
  • Option to Elect Philippine Citizenship
  • The option to elect Philippine citizenship in accordance with subsection (4) Section 1, Article IV, of the Constitution shall be expressed in a statement to be signed and sworn by the party concerned before any officer authorized to administer oaths, and shall be filed with the nearest civil registry. The said party shall accompany the aforesaid statement with the oath of allegiance to the Constitution and the Government of the Philippines. (Section 1, C.A. No. 625)

    • The instrument of an option to elect Philippine citizenship shall be registered at the LCR Office where the instrument was executed not later than thirty (30) days from the date of execution and upon payment of required fees
    • After registration of the instrument of election, the civil registrar shall furnish the NSO copy of each document.
    • Only legitimate children of an alien father and a Filipino mother at the time of marriage to her alien husband are entitled to elect Philippine citizenship under the 1935 Constitution of the Philippines and Commonwealth Act No. 625 upon attaining the age of majority.
    • Election of the Philippine citizenship executed, subscribed and sworn to before the Philippine Embassy and Consular Office abroad, together with his oath of allegiance, shall be registered in the Office of the Civil Registrar of Manila.
  • Requisites for Supplemental Report
    • Affidavit for supplemental report
    • Certified copy of the document with the omitted entry/entries
    • Supplemental report using the appropriate form
    • Certified copy of the Certificate of Marriage of parents of the document owner, if the document affected is a Certificate of Live Birth
  • Fees: Per registration of Supplementary Reports/or Documents as Additional Data P 100.00

Requisites to Correct a Clerical or Typographical Error in an Entry and/or Change of First Name or Nickname in the Civil Register Without Need of a Judicial Order (REPUBLIC ACR 9048)

  1. For Correction of Clerical or Typographical Error (CCE)
    • Security Paper (issued by NSO) of the certificate containing the alleged erroneous entry or entries.
    • Not less than two (2) public or private documents upon which the correction shall be based
    • Filing Fee of Php 1,000.00
    • Incidental expenses such as notarial fee and photo copies of documents
    • Such other clearances that the Municipal Civil Registrar may require

    If it's a CCE on the petitioner's middle name or mother's last name or first name of the mother, the most basic supporting document/s should be the mother's birth certificate or birth certificate of the siblings or marriage certificate of the petitioner's parents.

    If it's CCE on the petitioner's last name or father's last name or first name of the father, appropriate documents to support the petition should be the father's birth certificate or birth certificate of siblings or marriage certificate of petitioner's parents.

  2. For change of First name or Nick Name (CFN)
    • Security Paper (issued by NSO) of the certificate containing the alleged erronuous entry or entries.
    • Not less than two (2) public or private documents upon which the correction shall be based
    • We also require the following clearances to be submitted:
      • NBI Clearance
      • Police Clearance
      • Certificate of Employment or Affidavit of No Income, if unemployed
    • The petition for change is required to be published in a newspaper of general circulation once a week for two (2) consecutive weeks. As a proof of the publication, the petitioner is required to submit the following:
      • Affidavit of publication from the publisher
      • Copy of the newspaper clipping
    • Filing Fee of Php 3,000.00
    • Incidental expenses such as notarial fee and photo copies of documents
    • Such other clearances that the Municipal Civil Registrar may require

NOTE: *Prescribed forms are available at the LCR Office

Illegitimate Children to Use the Surname of their Father (RA NO. 9255)

REPUBLIC ACT NO. 9255 (An Act Allowing Illegitimate Children to Use the Surname of their Father, Amending for the Purpose Article 176 of Executive Order 209 Otherwise known as the Family Code of the Philippines).

Article 176 expressly provides that illegitimate children shall use the surname of the mother and shall be under the parental authority of their mother. This provision is amended by R.A. No. 9255 as follows:

"Article 176. Illegitimate children shall use the surname, and shall be under the parental authority of their mother, and shall be entitled to support in conformity with this code. However, illegitimate children may use the surname of their father if their filiation has been expressly recognized by the father through the record of birth appearing in the Civil Register, or when an admission in a public document or private handwritten instrument is made by the father, provided the father has the right to institute an action before the regular courts to prove non-filiation during his lifetime. The legitime of each illegitimate child shall consist of one-half of the legitime of a legitimate child.

The law applies to illegitimate children whose births are either not yet registered or were previously registered under the surname of the mother whether born before or after the affectivity of R.A. 9255. Specifically, this law applies to illegitimate children born on or after August 3, 1988.

  • Requirements for the Child to use the Surname of the Father
    • Submit four (4) copies of the duly accomplished Certificate of Live Birth to the LCR
    • Affidavit to Use the Surname of the Father (AUSF)
    • Valid ID of both parents
    • Consent of the child, if 18 years old and over at the time of the filing of the document
    • Any two (2) of the following documents showing clearly the paternity between the father and the child:
      • Employment records
      • SSS/GSIS records
      • Insurance
      • Certification of membership in any organization
      • Statement of Assets and Liabilities
      • Income Tax Return (ITR)
  • Fees: P 200.00

BREQS (Batch Request System) – LGU

BREQS is an acronym referring to Batch Request Entry Query System, wherein an authority to request SECPA (birth, death, marriage documents) and CENOMAR (Certificate of No Record or Singleness) was vested upon the Local Government Unit through Municipal Civil Registrar's Office (MCRO) to the National Statistical Office (NSO), Service Center in Lucena City.
  • Fees: National Statistic Office
    • Birth Certificate P 140.00
    • Marriage Certificate P 140.00
    • Death Certificate P 140.00
    • Certificate of No Marriage P 195.00
    • Negative Certificate P 140.00
  • Municipal Civil Registrar's Office
    • Birth Certificate P 100.00
    • Marriage Certificate P 100.00
    • Death Certificate P 100.00
    • Certificate of No Marriage P 100.00
    • Negative Certificate P 100.00